Emerging Manager Services & Solutions

Operational Infrastructure, Dedicated FTE Support, and Institutional Readiness

Zepstar provides specialized, scalable Full-Time Equivalents (FTEs) and managed support services designed specifically for emerging fund managers. Working directly inside your chosen tools and technology stack, our teams bridge the gap between lean initial headcount and the rigorous operational standards required to attract institutional capital.

Fund Setup & Operational Launch Support

Establish a robust operational foundation for your new fund from day one without heavy upfront overhead.

  • Launch Operations Support: Dedicated FTEs assist with the operational setup of new fund vehicles, master-feeder structures, and share classes.
  • System & Tool Integration: Our team integrates smoothly into your newly selected portfolio management, CRM, and accounting software tools.
  • SOP & Governance Setup: We help establish clean, repeatable Standard Operating Procedures (SOPs) for daily fund workflows.
  • Flexible Scaling: Rapidly deploy operational capacity as you transition from seed capital to your first institutional close.

Investor Relations & LP Onboarding Support

Deliver high-touch, professional administrative service to your early Limited Partners and prospective allocators.

  • Subscription Document Processing: Assist your team with incoming subscription agreements, investor intake, and document verification.
  • AML/KYC & Investor Registers: Maintain accurate, organized investor records, ownership details, and capital account registers.
  • Capital Call Execution: Operational support for managing capital call notices, wire tracking, and cash collection.
  • DDQ & Data Room Assistance: Help organize and populate Due Diligence Questionnaires (DDQs) and data room materials for prospective allocators.

Portfolio Accounting & Shadow NAV Support

Build instant institutional credibility by maintaining independent operational oversight.

  • Shadow Accounting Operations: Dedicated FTEs maintain parallel books to independently track and verify fund administrator NAV calculations.
  • Multi-Currency Reconciliations: Daily cash, position, and trade matching across prime brokers and custodians to ensure data integrity.
  • Expense & Accrual Tracking: Meticulously track and input fund formation costs, operational expenses, and management fee calculations.
  • Alternative Asset Tracking: Assist with tracking capital accounts, valuation schedules, and illiquid asset holdings for early-stage portfolios.

Trade Lifecycle & Liquidity Operations

Manage your day-to-day transaction flows with precision and risk control.

  • Trade Processing Support: Support trade confirmation, matching, and settlement tracking across your active asset classes.
  • Cash Flow Monitoring: Daily tracking of cash balances, liquidity positions, and margin requirements across counterparties.
  • Corporate Actions Management: Capture, track, and process dividends, bond coupons, and corporate actions within your systems.
  • Treasury Coordination: Liaise smoothly with your prime brokers and custodians to ensure seamless settlement cycles.

Performance Tracking & Reporting Support

Provide clean, accurate performance data to your founders, early investors, and advisors.

  • Performance Data Hygiene: Reconcile and clean incoming market data and portfolio metrics to ensure accurate reporting.
  • Factsheet & Reporting Production: Prepare monthly and quarterly investor factsheets, performance updates, and portfolio commentary packs.
  • Historical Data Maintenance: Maintain clean historical records to build a verifiable track record for future institutional fundraising.
  • Risk Metric Tracking: Support your team in tracking portfolio concentrations, exposures, and basic risk indicators.

Regulatory, Compliance & Audit Readiness

Navigate early-stage compliance requirements and prepare your firm for institutional audits.

  • Regulatory Filing Assistance: Support the data gathering and preparation required for initial regulatory filings and jurisdictional disclosures.
  • Audit Trail Preparation: Organize documentation, ledger reconciliations, and historical logs to streamline your first formal financial audit.
  • Service Provider Oversight: Help monitor communications and deliverables with external fund administrators, legal counsel, and auditors.
  • Compliance Checklist Management: Execute routine pre- and post-trade compliance checks against your fund's prospectus and investment guidelines.

Built for Lean Teams and Fast Growth

Emerging managers need to focus their energy on alpha generation, portfolio strategy, and capital raising—not getting bogged down in middle and back-office administration. Zepstar provides the skilled human infrastructure you need, working directly inside your existing tools so you can operate like an established fund from day one.

Operational Challenges Emerging Managers Face

Launching and scaling a new fund comes with unique operational friction points. Here is how Zepstar solves these challenges through dedicated support and expert FTEs:

01

Limited Initial Headcount

We deploy dedicated FTEs to handle routine middle and back-office operations, allowing lean founding teams to focus entirely on investment strategy and fundraising.

02

High Cost of Full-Time Senior Operations Hires

Our flexible FTE model gives you access to experienced fund operations professionals without the heavy overhead of permanent senior full-time hires.

03

Meeting Institutional Investor Standards

We help you implement rigorous shadow accounting, clean audit trails, and professional LP onboarding workflows that institutional allocators expect.

04

Operational Fatigue During Fundraising

When your team is consumed by roadshows and investor meetings, our operations team keeps your day-to-day fund workflows running seamlessly.

05

Complex Vendor & Administrator Coordination

We act as your internal operational arm to coordinate day-to-day tasks with your fund administrators, prime brokers, and auditors.

06

Adapting to Existing Tools Without Friction

Our team integrates directly into the software, spreadsheets, and tech stack you already use, requiring zero costly software migration.

Helping Emerging Managers Scale with Confidence

At Zepstar, we empower emerging fund managers to punch above their weight. By providing flexible, skilled FTE support and rigorous operational execution, we help you project institutional maturity, protect against operational risk, and scale your AUM smoothly.

FREQUENTLY ASKED QUESTIONS

Frequently Asked Questions

We provide flexible, dedicated **Full-Time Equivalents (FTEs)** and managed operational support to handle your middle and back-office tasks, allowing lean founding teams to focus on scaling the fund.

No. Our operations professionals work directly inside the tools, platforms, and tech stack your fund already utilizes, requiring zero software migration or licensing setup.

Yes. Our operational support includes organizing data rooms, maintaining clean audit trails, and assisting with operational workflows that institutional allocators review during due diligence.

Our model is designed to scale with you. You can start with part-time or dedicated operational support during your launch phase and scale your FTE capacity upward as you close capital and grow your AUM.

No. We act as your **internal operational extension and shadow team**, handling day-to-day reconciliations, investor onboarding, and independent verification to ensure your fund administrator's numbers are fully checked.

Because our professionals bring deep financial services backgrounds, they can typically be onboarded, trained on your specific workflows, and integrated into your daily operations within a few weeks.